Executive Assistant to CEO

About the role

We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to support our Chief Executive Officer. You will act as the CEO’s right hand, ensuring priorities are executed, teams stay aligned, and nothing falls through the cracks.

Key responsibilities

• Own and manage the CEO’s calendar, schedule meetings, prioritize requests and protect focus time.
• Monitor and filter emails, Slack and WhatsApp messages, highlight critical items and draft replies on behalf of the CEO.
• Track tasks assigned to team leads and departments, ensure deadlines are met and follow up proactively.
• Prepare meeting agendas, take structured notes and extract actionable items.
• Collect weekly updates from all departments and create a concise CEO dashboard with key metrics, wins/risks and pending actions.
• Coordinate interviews, work with HR on the hiring pipeline and maintain communication with candidates.
• Help organize workflows in Notion, ClickUp or similar tools, identify inefficiencies and suggest improvements.
• Provide secondary personal assistance such as travel planning and administrative tasks when needed.

Required profile

• Strong English communication (written & verbal).
• Excellent organizational and time‑management skills with high attention to detail.
• Ability to multitask, prioritize effectively and follow up without being asked.
• 2–5 years experience as an Executive Assistant, Operations or Project Coordination professional; experience with founders or senior leadership is a plus.
• Bachelor’s degree in Business Administration, Management Sciences, Public Administration or a related field.

Required skills

• Google Workspace (Docs, Sheets, Calendar)
• Microsoft 365
• Slack
• Hubstaff
• JIRA
• Trello
• Notion
• ClickUp