Executive Assistant to the Chairman

About the role

We are seeking a highly organized and proactive Executive Assistant to support the Chairman of ARQ Group of Companies at its Head Office in Lahore. The role involves managing daily office operations, coordinating meetings, preparing documents, and acting as a trusted liaison with internal and external stakeholders.

Key responsibilities

• Oversee the Chairman’s office daily, ensuring smooth administrative processes.
• Prepare meeting agendas, gather required documents, and record accurate minutes.
• Translate meeting outcomes into actionable tasks, create Task Assignment Sheets, and maintain a task register.
• Monitor progress of assigned tasks across a team of 20, coordinating with departments to meet deadlines.
• Schedule and coordinate meetings with clients, government officials, partners and other stakeholders.
• Draft, review and manage official correspondence, letters and emails.
• Maintain physical and digital filing systems for sensitive documents.
• Liaise with communication, design and digital marketing teams to support the Chairman’s directives.
• Provide regular updates to the Chairman on pending approvals, urgent matters and task status.

Required profile

• Bachelor’s or Master’s degree in Business Administration, Management, English, Mass Communication or related field.
• 5–8 years of experience in executive support or senior secretarial roles.
• Proven ability to handle confidential information with discretion.
• Strong leadership and multitasking capabilities to manage a team of 20.

Required skills

• Proficiency in Microsoft Office suite.
• Proficiency in Google Workspace tools.