Executive Secretary to CEO

About the role

The Executive Secretary will provide high‑level administrative support to the Chief Executive Officer of Hightech Solutions in Lahore. This full‑time, on‑site position requires managing the CEO’s schedule, handling confidential information, and acting as a primary liaison with internal and external stakeholders.

Key responsibilities

• Maintain and organise the CEO’s calendar, schedule appointments, meetings and travel arrangements.
• Prepare, edit and proofread correspondence, presentations, reports and other documents.
• Conduct research, compile data and assist in the creation of reports and presentations.
• Serve as the main point of contact between the CEO and internal/external parties.
• Organise and coordinate events, conferences, board meetings and take minutes.
• Handle confidential information with discretion and professionalism.
• Monitor and respond to emails on behalf of the CEO.
• Maintain office supplies inventory and place orders as needed.

Required profile

• 3‑5 years of proven experience as an executive secretary or in a similar administrative role supporting senior executives.
• Strong organisational, time‑management and multitasking abilities.
• Excellent written and verbal communication skills.
• Bachelor’s degree in Business Administration, Communications or a related field preferred.
• Professional appearance and ability to work independently and within a team.
• Flexibility to adapt to changing priorities and maintain a high level of confidentiality.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook