HR Associate

About the role

BrightSpyre is looking for an HR Associate to provide administrative support to its HR department. The role covers keeping employee records, staff databases, attendance and leave records, statutory registrations and employee benefits up to date in line with organizational policies.

Key responsibilities

• Maintain and update physical and digital employee files and HR documents
• Update staff databases and HRMS/ERP records so employee information is accurate
• Support recruitment documentation, interview scheduling, offer letters and onboarding formalities
• Keep attendance, leave balances, timesheets and contract expiry records
• Support EOBI and PESSI registrations, contribution records and coordination with authorities
• Maintain employee and dependent records and help with insurance enrolment, renewals and claims
• Prepare employment letters, experience certificates and other HR documents
• Keep secure digital records and prepare staff lists, headcount and contract status reports
• Provide verified employee data, attendance and leave records for payroll processing
• Ensure confidentiality and security of employee information
• Assist with HR audits, staff verification, data reconciliation and other administrative tasks

Required profile

• Bachelor's degree in Human Resource Management, Business Administration, Public Administration or a related field
• 1-3 years of experience in HR administration, personnel documentation or office management; experience in the development sector is an advantage
• Strong organizational, recordkeeping, communication and follow-up skills, with accuracy and confidentiality

Required skills

• Working knowledge of MS Office, especially Excel, and digital filing systems
• Familiarity with HRMS/ERP platforms
• Preferred: familiarity with EOBI, PESSI, employee insurance and statutory employment documentation