Office Aide

About the role

The International Rescue Committee (IRC) is seeking an Office Aide to support daily administrative and facilities operations at its Multan office. The role involves maintaining office supplies, handling equipment, and assisting with logistics to ensure a smooth working environment for staff and visitors.

Key responsibilities

• Maintain and distribute stationery stocks according to IRC policies.
• Document distribution and usage of supplies, identifying quality or usage issues.
• Report maintenance requests promptly using provided forms.
• Photocopy, collate, sort, and distribute documents; keep printers and copiers stocked with paper and toner.
• Identify and report equipment problems; ensure proper maintenance of office devices.
• Perform messenger duties, delivering and collecting documents and materials.
• Assist with meal preparation and support in‑house events, trainings, and meetings.
• Submit utility bills and manage back‑up water supplies.
• Support the Supply Chain Officer with procurement of office supplies, petty‑cash tracking, and vehicle coordination.
• Prepare meeting rooms, ensuring multimedia equipment and required documents are ready.

Required profile

• Minimum Matriculation (Secondary School Certificate); higher qualifications are a plus.
• At least two years of relevant experience in office administration, facilities support, or operational support, preferably with an NGO, INGO, or private‑sector organization.
• Good health and ability to perform physical tasks associated with office support.

Required skills

• Photocopy machine and printer operation.
• Office equipment maintenance and troubleshooting.
• Stationery inventory management.
• Petty‑cash handling and basic procurement processes.
• Vehicle coordination and logistics support.