Procurement Officer

About the role

Pakistan Single Window (PSW) is recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA), which is being set up to strengthen Pakistan's agri-trade ecosystem through better regulation, facilitation and modernisation of food safety and trade processes. The Procurement Officer joins NAFSA's foundational team, working on site in Islamabad, and helps build its systems, processes and institutional capabilities.

Key responsibilities

• Support day-to-day procurement processing: coordinate requisitions, prepare file notes, maintain procurement trackers and ensure documentation is complete in line with procurement rules and NAFSA SOPs.
• Help prepare and issue RFQs/RFPs and bidding documents, including specifications and scope of work, and make sure approvals are in place before solicitation.
• Coordinate vendor communications such as clarifications, bid/quote confirmations and addenda, keeping communication transparent and consistent.
• Support bid opening arrangements and documentation, including minutes, attendance sheets, bid receipt registers and secure filing of bids and quotations.
• Prepare comparative statements, evaluation sheets and evaluation documentation, and help draft award recommendation documents under supervision.
• Maintain procurement files and registers (solicitations, bids, approvals, evaluations, contracts/POs, correspondence) so they are traceable, version-controlled and ready for audit.
• Track procurement cycle timelines and follow up on deliveries, inspection and acceptance documentation and file close-out requirements.
• Support contract documentation, including vendor performance records, delivery compliance logs and escalation records.
• Coordinate with Accounts for timely invoice processing by providing procurement evidence and resolving document gaps.
• Carry out other duties assigned by the Assistant Director (Procurement).

Required profile

• Bachelor's degree (minimum sixteen years) in Business, Supply Chain, Finance or a related discipline.
• Minimum 2 years of relevant procurement experience.
• Strong documentation and coordination skills and integrity.

Required skills

• Basic knowledge of procurement rules and processes (preferred).

To apply, candidates should use the application link provided by Pakistan Single Window.