Administrative Assistant

About the role

The University of Engineering and Management (BUITEMS) is seeking a full‑time Administrative Assistant to work on‑site in Dera Ismāīl Khān. The role supports faculty, staff and academic offices by handling daily administrative tasks and ensuring smooth office operations.

Key responsibilities

• Manage schedules, arrange meetings and coordinate calendars for faculty and staff.
• Handle incoming calls and emails, greet visitors and direct them appropriately.
• Prepare and edit correspondence, reports, presentations and official documents.
• Maintain accurate records, files and documentation in both paper and electronic formats.
• Process routine paperwork, support office operations and liaise with internal departments.
• Ensure timely completion of administrative tasks while upholding university standards.

Required profile

• Strong clerical and administrative abilities, including filing, data entry and record management.
• Professional communication and phone etiquette with students, faculty, staff and visitors.
• Experience in executive administrative support such as calendar management and meeting coordination.
• Ability to work collaboratively in an academic environment while maintaining confidentiality.
• Relevant diploma or bachelor’s degree in business administration, management or a related field is preferred.

Required skills

• Proficiency with office software (word processing, spreadsheets, email, scheduling tools).
• Basic office equipment operation.