Administrative Executive – Executive Support to Managing Director

About the role

The Administrative Executive provides high‑level support to the Managing Director, ensuring smooth daily operations and effective communication across the organization. This role combines front‑desk duties, correspondence handling, and event coordination to maintain a professional environment.

Key responsibilities

• Manage the Managing Director’s calendar, schedule appointments, and coordinate meetings.
• Oversee front‑desk operations, greeting visitors and directing inquiries.
• Handle incoming and outgoing mail, emails, and packages with accuracy and timeliness.
• Act as a liaison between the Managing Director and internal/external stakeholders, filtering and prioritising communications.
• Prepare confidential reports, presentations, and documents as required.
• Organise events, conferences, and travel arrangements for the Managing Director.
• Support the wider admin team with document management, record keeping, and office supplies.

Required profile

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• Minimum 5 years of experience as a Personal Assistant or Executive Assistant at a senior level.
• Demonstrated ability to handle sensitive information with discretion.
• Excellent organisational, multitasking, and prioritisation skills in a fast‑paced environment.
• Strong communication and interpersonal abilities.
• Flexibility to work extended hours and adapt to changing priorities.

Required skills

• Microsoft Office Suite