Administrative Specialist – Inventory & Procurement

About the role

Safa Fitness Club is looking for a detail‑oriented Administrative Specialist to manage inventory, procurement and administrative operations across all departments. You will keep stock accurate, handle purchasing with cost control in mind, and maintain strong supplier relationships.

Key responsibilities

• Maintain an accurate stock register for gym, pool, spa, clinic, salon and cleaning supplies.
• Conduct regular stock counts, set reorder levels and prevent stockouts.
• Receive deliveries and verify them against purchase orders.
• Collect purchase requests, raise purchase orders for approval and source suppliers.
• Negotiate prices and delivery terms, match supplier invoices to orders and forward them to accounts.
• Manage petty cash, expense claims and small purchases.
• Keep licences, insurance and safety certificates up to date.
• Support HR paperwork and arrange repairs, couriers, uniforms and other errands.

Required profile

• 2+ years experience in inventory, procurement, storekeeping or administration, preferably in a gym, spa, hotel, clinic or retail environment.
• Proficiency with Excel or Google Sheets.
• Organised, accurate and trustworthy with cash and stock.
• Confident in dealing with and negotiating with suppliers.
• Diploma in supply‑chain or business administration preferred.

Required skills

• Excel
• Google Sheets
• Zoho (inventory software)
• QuickBooks (inventory software)
• Odoo (inventory software)