Assistant Director (Procurement)

About the role

Pakistan Single Window (PSW) is recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA), which is being set up to strengthen Pakistan's agri-trade ecosystem through stronger regulatory oversight, facilitation and modernisation of food safety and trade processes. The selected candidate will join NAFSA's foundational team and help build its systems, processes and institutional capabilities.

Key responsibilities

• Support end-to-end procurement processes (planning, requisition validation, solicitation, bid/quote receipt, evaluation coordination, award processing and contracting) in line with procurement rules, delegated authorities and NAFSA SOPs.
• Prepare and maintain procurement plans and trackers, including timelines, sourcing approach (RFQ/RFP/competitive bidding), estimated costs and links to approved budgets and user department needs.
• Draft and process procurement documents such as bidding documents, RFQs/RFPs, terms of reference/specifications templates, bid opening documentation, comparative statements, evaluation reports and award recommendation notes.
• Keep procurement activities transparent, time-bound and fully documented with complete audit trails (approvals, communications, bids, evaluation sheets, minutes, conflict-of-interest declarations).
• Coordinate with user departments on technical specifications, SOWs, evaluation criteria, delivery timelines and acceptance requirements, ensuring clarifications are documented and shared with bidders.
• Support contract administration and vendor onboarding, including POs/contracts, delivery and installation coordination, inspection and acceptance documentation, and handover and close-out records.
• Maintain procurement records and vendor files (performance history, compliance documents, disputes and penalties) and support vendor performance monitoring against deliverables and SLAs.
• Support procurement reporting and analytics, including cycle times, savings/value-for-money indicators, pending procurements, contract status and compliance reporting.
• Help resolve procurement issues (delays, non-compliance, quality concerns) through documented correspondence and escalation to the relevant approving authorities.

Required profile

• Bachelor's degree (minimum sixteen years) in Business Administration, Supply Chain, Finance, Engineering or a related discipline.
• Minimum 4 years of overall experience, at least 4 years in relevant procurement work (public sector procurement experience preferred).
• Strong documentation, coordination and integrity.

Required skills

• Knowledge of procurement rules, tendering processes and contract documentation.