Procurement Officer

About the role

Pakistan Single Window (PSW) is recruiting a Procurement Officer on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being set up as a national initiative to strengthen Pakistan's agri-trade ecosystem through better regulation, facilitation and modernisation of food safety and trade processes. The selected candidate will join NAFSA's foundational team and help build its systems, processes and institutional capabilities.

Key responsibilities

• Support day-to-day procurement processing by coordinating requisitions, preparing file notes, maintaining procurement trackers and ensuring documentation is complete in line with procurement rules and NAFSA SOPs.
• Assist in preparing and issuing RFQs/RFPs and bidding documents, including specifications and statements of work, and ensure required approvals are in place before solicitation.
• Coordinate vendor communications such as clarifications, bid/quote confirmations and addenda, keeping communication transparent and consistent.
• Support bid opening arrangements and documentation, including minutes, attendance sheets, bid receipt registers and secure filing of bids and quotations.
• Prepare comparative statements, evaluation sheets and evaluation documentation, and support award recommendation documents under supervision.
• Maintain procurement files and registers (solicitations, bids, approvals, evaluation records, contracts/POs, correspondence) with traceability, version control and audit readiness.
• Track procurement cycle timelines and follow up on deliveries, inspection and acceptance documentation and file close-out requirements.
• Support contract documentation, including vendor performance records, delivery compliance logs and escalation records.
• Coordinate with Accounts for timely invoice processing by providing procurement evidence and resolving documentation gaps.
• Perform other duties assigned by the Assistant Director (Procurement).

Required profile

• Bachelor's degree (minimum sixteen years) in Business, Supply Chain, Finance or a related discipline.
• Minimum 2 years of relevant procurement experience.
• Strong documentation and coordination skills and integrity.
• Basic knowledge of procurement rules and processes preferred.