Business Operations Coordinator

About the role

Ibibex is looking for a meticulous and organized Business Operations Coordinator to support its Business & Financial Operations. Reporting to the Business Operations Manager and working closely with the Senior Operations Manager, you will help streamline vendor and outside‑counsel processes while ensuring compliance and efficiency.

Key responsibilities

• Assist in managing outside counsel and vendor relationships, including engagement, onboarding, policy adherence, and training.
• Maintain, update, and enhance outside counsel management systems.
• Support invoicing and purchase‑order workflows, coordinating batch uploads from Brightflag to Yardi.
• Create purchase orders and invoice workflows in the accounting system and manage approval processes.
• Onboard vendors and outside counsel, communicating with Accounts Payable and internal teams.
• Handle vendor invoice inquiries, conduct reviews, and drive process‑improvement initiatives.

Required profile

• 2+ years of experience with invoice management and e‑billing platforms (Brightflag preferred).
• Background in implementing or maintaining legal‑department technology solutions such as document or contract management tools.
• Strong analytical, problem‑solving, and communication abilities.
• Proven track record of collaborating with cross‑functional groups, especially Accounts Payable.
• Willingness to take on projects involving unfamiliar subject matter and to develop forms, processes, or FAQs.

Required skills

• Brightflag (e‑billing platform)
• Yardi (accounting system)
• Microsoft O365
• SharePoint
• Invoice management