Executive Assistant – AI & Business Operations

About the role

We are a fast‑moving startup seeking an Executive Assistant to work directly with the CEO. The role is fully remote and combines traditional executive support with practical AI‑driven workflow automation.

Key responsibilities

• Translate the CEO’s priorities into actionable plans with clear owners, deadlines and follow‑up.
• Maintain an overview of ongoing initiatives, flag delays or decisions early, and coordinate work across the team, external partners and service providers.
• Prepare concise research, meeting briefs, comparisons and recommendations to support decision‑making.
• Organise meetings, correspondence and schedules, capture decisions and ensure agreed actions are completed.
• Support HR, finance, marketing and IT operations by coordinating recruitment, onboarding, invoices, expenses, assets, briefs and IT requests.
• Organise and improve the use of Microsoft 365 tools, connect them with AI skills, and maintain structured, accessible information.
• Create, adapt and maintain reusable AI skills and workflows, checking outputs for accuracy and relevance.

Required profile

• Experience in executive assistance, business operations or project coordination with substantial ownership.
• Working understanding of HR, finance, IT and marketing processes.
• Strong prioritisation, follow‑through and ability to manage multiple workstreams without constant reminders.
• Resilience and adaptability in a startup environment, maintaining quality under pressure.
• Clear written and verbal communication in English and sound judgement about confidentiality.

Required skills

• Microsoft 365 suite – Outlook, Teams, SharePoint, OneDrive, Excel, Word, PowerPoint.
• Advanced Excel for operational overviews and reporting.
• Power Automate, Microsoft Copilot and Copilot Studio for building automations and AI assistants.
• Practical experience creating reusable AI skills and integrating them into workflows.

What we offer

• Close collaboration with the CEO and visibility across the startup.
• Meaningful ownership of operational work and process improvements.
• A broad role combining executive support, team coordination and practical AI use.
• Fully remote working arrangement with monthly compensation in USD.