Executive Assistant & Council Secretariat Coordinator

About the role

The Council Secretariat Coordinator provides high‑quality executive, administrative and coordination support to the Chairman of the Sectoral Council for Processed Food. The role ensures smooth management of meetings, stakeholder interactions and follow‑up of Council decisions.

Key responsibilities

• Manage the Chairman’s schedule, appointments and Council engagements.
• Coordinate with Council members, Ministry of Commerce, TDAP, PSQCA, industry associations, exporters and other stakeholders.
• Organise Council meetings, stakeholder consultations and working‑group sessions.
• Prepare agendas, briefing material, minutes and action points.
• Maintain an Action Tracker and follow up on pending matters with relevant institutions.
• Record industry bottlenecks, policy issues and recommendations.
• Draft professional emails, letters, invitations and other official correspondence.
• Assist in preparing presentations, reports and briefing notes for government and industry meetings.
• Collect and organise information from processed‑food companies on products, exports, certifications and regulatory issues.
• Conduct basic research on processed‑food exports, international markets, trade fairs and standards.
• Maintain electronic and physical records of Council documents and correspondence.
• Support participation in trade fairs, business delegations and export‑promotion activities.
• Prepare a concise weekly update for the Chairman covering completed actions, pending matters and upcoming meetings.

Required profile

• Bachelor’s degree in Business Administration, Commerce, Economics, Management, International Trade, Public Administration or a related field.
• Preferably 3+ years of experience in executive assistance, corporate coordination, government liaison or trade organisations.
• Experience working with senior management, CEOs, government officials or business associations is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint