Executive Assistant to CEO

About the role

AM Distributors is looking for a highly motivated, detail-oriented Executive Personal Secretary to provide dedicated administrative support to its executive leadership in Karachi. The role is full-time and involves handling the executive's schedule, communications and travel arrangements so they can focus on their core responsibilities. It does not involve managing a team, but calls for independent, confident and discreet work.

Key responsibilities

• Plan, organize and manage the executive's calendar, prioritizing commitments effectively
• Coordinate international and domestic travel, including accommodation and transportation
• Take accurate minutes during meetings and dictation, and draft internal and external correspondence
• Organize onsite meetings, luncheons, coffee breaks and in-house events
• Provide timely reminders of tasks, deadlines and meetings
• Maintain and organize office files, records and logs securely
• Manage the executive's personal finances and bookkeeping with confidentiality
• Carry out other administrative tasks and special projects as assigned

Required profile

• Minimum of three years of relevant experience
• Aged between 25 and 35 years
• Pleasant personality combined with strong organizational capabilities
• Excellent interpersonal skills, time management and multitasking ability