Executive Assistant / Virtual Assistant

About the role

We are looking for a proactive Executive Assistant / Virtual Assistant to act as a strategic partner for our client. The role is fully remote and requires a high‑level, autonomous approach to supporting the owner’s daily operations and client interactions.

Key responsibilities

• Manage the owner’s email, LinkedIn, and calendar, handling client communications with a professional voice.
• Coordinate Zoom calls, capture detailed notes and translate them into actionable items.
• Lead client onboarding and create high‑impact presentations for meetings.
• Maintain the ActiveCampaign CRM, reconcile contacts and perform sales‑administrative tasks.
• Organise file structures in Google Drive and oversee project workflows in Asana, using advanced worksheets to track data.

Required profile

• Proven experience as an Executive Assistant supporting a business owner in a fast‑paced environment.
• Exceptional critical‑thinking and proactive mindset, anticipating needs before they are voiced.
• Strong attention to detail, quick learning ability and confident executive presence in client‑facing situations.

Required skills

• ActiveCampaign
• Asana
• Google Drive
• Microsoft Excel / Google Sheets
• Zoom
• LinkedIn
• AI tools for efficiency

What we offer

• Fully remote work arrangement.
• Performance‑based bonus.