Executive Assistant with AI & Family Support (Hybrid)

About the role

We are looking for a proactive Executive Assistant to support the CEO and family with both business and personal tasks. The position combines high‑level administrative support, AI‑driven productivity, and coordination of travel and household logistics in a hybrid setting based in Islamabad.

Key responsibilities

• Research, recommend, and use AI tools (ChatGPT, Claude, Gemini) daily for research, drafting, analysis and workflow optimisation.
• Manage work and personal calendars, prepare daily briefings, coordinate schedules and flag conflicts.
• Handle email inboxes, draft correspondence, take meeting notes and liaise with clients, accountants, attorneys and vendors.
• Arrange medical, dental and school appointments, organise gifts, restaurant reservations and other family services.
• Plan and book travel, including flights, hotels and rental cars, while maximising loyalty programmes.
• Maintain Excel‑based buyer/owner databases, real‑estate deal pipelines, track expenses and support QuickBooks categorisation.
• Follow up with accountants, estate attorneys, insurance providers and business partners to keep open items moving.
• Research industrial real‑estate topics, create roughly three LinkedIn posts per week and manage the content calendar.

Required profile

• Minimum 3 years experience in executive, personal or operations assistance.
• Hands‑on daily use of AI tools such as ChatGPT, Claude or Gemini.
• Excellent written and verbal communication skills.
• High level of discretion with confidential business and personal information.
• Strong organisational ability and capacity to juggle multiple priorities.

Required skills

• Excel
• Microsoft Outlook
• Google Calendar
• Gmail
• Microsoft Office
• QuickBooks
• ChatGPT
• Claude
• Gemini