Executive Secretary

About the role

Join Mehr Communications, a leading telecommunications provider in Rawalpindi, as an Executive Secretary. You will support senior management, ensuring smooth office operations and acting as a hub for internal coordination and external communications across internet, cable TV, mobile and VOIP services.

Key responsibilities

• Provide high‑level administrative support to senior executives, including calendar management, meeting coordination and travel arrangements.
• Prepare, edit and proofread correspondence, reports and presentations with professional formatting.
• Manage incoming calls, emails and visitor inquiries, routing them to the appropriate departments and following up as needed.
• Maintain filing systems, confidential records and databases, handling sensitive information with discretion.
• Coordinate internal meetings, prepare agendas, take minutes and track action items to completion.
• Liaise with clients, vendors and regulatory contacts on behalf of management, facilitating timely communications.
• Assist with basic bookkeeping or expense tracking when required.

Required profile

• Minimum three years of executive secretarial, administrative assistant or office coordinator experience, preferably in a corporate or telecom environment.
• Bachelor’s degree in Business Administration, Office Management or a related field, or equivalent experience.
• Excellent written and verbal communication skills in English and Urdu.
• Strong organizational abilities, high level of confidentiality and professional judgment.
• Ability to multitask, prioritize and meet deadlines.

Required skills

• Proficiency with MS Office (Word, Excel, PowerPoint).
• Familiarity with CRM and basic bookkeeping or expense‑tracking tools.

What we offer

• Accommodation and transport allowances.
• Health, life and medical insurance.
• Incentive bonus and provident fund.
• Paid leaves, sports and entertainment facilities.