Executive Secretary to CEO

About the role

The Executive Secretary will support the Chief Executive Officer of Hightech Solutions, ensuring smooth daily operations and effective communication across the organization. This full‑time, on‑site position requires a proactive professional who can manage a busy executive calendar, handle confidential information, and coordinate high‑level meetings and events.

Key responsibilities

• Manage and maintain the CEO’s calendar, schedule appointments, meetings, and travel arrangements.
• Prepare, edit, and format correspondence, presentations, and other documents.
• Conduct research and compile data for reports and presentations.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Organise and coordinate events, conferences, and board meetings.
• Handle confidential information with discretion and professionalism.
• Prepare agendas, take minutes, and distribute meeting notes.
• Monitor and respond to emails on behalf of the CEO.
• Maintain office supplies inventory and place orders as needed.

Required profile

• 3‑5 years of experience as an executive secretary or in a similar administrative role supporting senior executives.
• Strong organizational, time‑management and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Professional demeanor and appearance with a high level of confidentiality.
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Certification in Office Management or equivalent is a plus.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook