Facility Manager – Administration, Procurement & Staff Supervision

About the role

We are looking for a Facility Manager to oversee administrative, procurement and staff supervision functions at our office located on Multan Road. The role operates on the night shift and requires coordination across multiple departments to ensure smooth office operations.

Key responsibilities

• Supervise daily office operations and coordinate activities of administrative staff.
• Develop and enforce office policies, procedures and compliance with company standards.
• Manage office budgets, track expenses and assist in budget preparation.
• Organise meetings, events and travel arrangements for staff and leadership.
• Handle escalated administrative issues and resolve conflicts promptly.
• Support HR and finance with documentation and coordination.
• Process invoices, track payments and maintain procurement records.
• Conduct vendor selection, negotiate contracts and ensure timely delivery of goods.
• Maintain visitor log and ensure security procedures.
• Perform regular inspections of facilities, equipment and common areas, addressing issues such as fire safety, HVAC, electrical backup and ergonomics.
• Lead renovation and maintenance projects, coordinating contractors and minimizing disruption.
• Collect cash or documents from banks and support field tasks such as market visits for supplies.
• Identify process improvements and implement actions to enhance operational efficiency.

Required profile

• Proven experience in office administration, facilities management or procurement.
• Strong organizational and coordination skills.
• Ability to manage budgets and track expenses.
• Effective communication and conflict‑resolution abilities.
• Willingness to work night shifts and handle on‑site responsibilities.

Required skills

• Vendor management
• Procurement processes
• Budget tracking
• Facility inspection and maintenance
• Office administration