Procurement Contract Specialist

About the role

The Procurement Specialist manages end-to-end procurement activities with a strong focus on service procurement, covering vendor sourcing, negotiation, contract management, cost optimization and building a reliable supplier network. The role also supports standardized procurement processes, vendor registration systems and compliance frameworks.

Key responsibilities

• Manage the full procurement lifecycle: source vendors, obtain competitive quotations via RFQ, negotiate pricing, terms, payment conditions and SLAs, prepare purchase orders and monitor supplier performance.
• Handle service procurement such as healthcare and medical services, pantry supplies, drinking water, transportation, accommodation, recruitment support, visa and immigration support, office supplies, IT equipment, facility and maintenance services, security, travel and hotel arrangements, training providers and other operational services.
• Identify, evaluate and onboard suppliers, keeping at least four qualified vendors per service category, and run vendor due diligence and performance scorecards.
• Prepare, negotiate and manage procurement contracts, including replacement clauses, scope of work, pricing, payment terms, delivery schedules, SLAs, confidentiality and renewal/termination clauses.
• Follow standardized processes (vendor sourcing, RFQ, comparative evaluation, due diligence, approval workflow, vendor registration, purchase order issuance, contract award, delivery monitoring and performance evaluation).
• Optimize costs through market benchmarking and supplier comparison, and ensure activities stay within approved budgets.
• Ensure compliance with company policies, ethical procurement, and readiness for internal and external audits; maintain accurate records and reporting.

Required profile

• Bachelor's degree in Business Administration, Supply Chain, Procurement, Logistics or a related field.
• Minimum 3 years of procurement experience (service procurement preferred).
• Experience with ERP/procurement systems.
• Experience in recruitment, staffing, outsourcing or service-based industries is an advantage.
• Professional certifications (CIPS, CPP, CPIM, CPSM etc.) preferred.

Required skills

• Strong negotiation and contract administration skills.
• Knowledge of procurement principles, RFQs, CEFs and procurement documentation.
• Proficiency in MS Office (Excel, Word).
• Analytical, organized and able to handle multiple activities at once.