Senior Administrative Associate

About the role

The International Organization for Migration is seeking a Senior Administrative Associate to provide high‑level administrative support to a division within the agency. The role involves handling a large volume of confidential correspondence, managing calendars and travel arrangements, and ensuring smooth coordination of meetings and documentation.

Key responsibilities

• Manage and monitor complex, confidential correspondence and documentation, ensuring accurate routing, prioritisation, and timely response.
• Provide guidance to staff on correspondence intent, deadlines, and procedural requirements.
• Arrange appointments, travel, and maintain the supervisor’s calendar; receive and direct visitors.
• Organise meetings, prepare agendas, distribute materials, take minutes, and follow up on action items.
• Coordinate activities across the division, establishing internal tracking systems and verifying compliance with corporate standards.
• Draft responses to non‑routine inquiries and coordinate sensitive enquiries on behalf of the supervisor.
• Assist in the preparation and review of reports, briefing notes, and other documents, ensuring correct format and style.

Required profile

• Proven experience in administrative support within an international or multilateral environment.
• Strong ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills, with attention to detail.
• Ability to prioritise multiple tasks, meet tight deadlines, and work independently.
• Professional demeanor and capacity to interact with staff at all organisational levels.

Required skills