Executive Assistant to CEO

About the role

WPBrigade is seeking a proactive Executive Assistant to support its Chief Executive Officer. This role goes beyond traditional administrative duties, acting as the CEO’s right‑hand to ensure priorities are executed, teams stay aligned, and nothing falls through the cracks.

Key responsibilities

• Own and manage the CEO’s calendar, schedule meetings, prioritize requests and protect focus time.
• Monitor and filter emails, Slack and WhatsApp messages, highlighting critical items and drafting replies.
• Track tasks assigned to team leads, ensure deadlines are met and follow up proactively.
• Prepare meeting agendas, take structured notes and extract actionable items.
• Collect weekly updates from all departments and create a concise CEO dashboard with key metrics, wins/risks and pending actions.
• Coordinate interviews and hiring processes in partnership with HR.
• Help organize workflows in Notion, ClickUp and other tools, identifying inefficiencies and suggesting improvements.
• Provide personal assistance such as travel planning and other admin tasks when needed.

Required profile

• Strong English communication (written & verbal).
• Excellent organizational and time‑management skills with high attention to detail.
• Ability to multitask, prioritize effectively and take ownership without being asked.
• 2–5 years experience in an Executive Assistant, Operations or Project Coordination role, preferably supporting founders or senior leadership.

Required skills

• Google Workspace (Docs, Sheets, Calendar)
• Microsoft 365
• Slack
• Hubstaff
• JIRA
• Trello
• Notion
• ClickUp