HR Assistant – Support Recruitment & HR Operations

About the role

The HR Assistant provides essential support across UNOPS' talent, strategy and operations functions. Working closely with internal clients, the incumbent ensures consistent delivery of HR services, from recruitment to contract administration.

Key responsibilities

• Review recruitment requests for international consultants, ensuring completeness, accuracy and compliance with UNOPS policies.
• Draft and prepare Offers of Appointment/Assignment and related documentation for signature.
• Monitor each stage of the recruitment process, flagging delays or issues for escalation to the HR Lead.
• Guide clients and partners on the interpretation and application of recruitment policies and procedures.
• Maintain and update recruitment systems to ensure accurate data entry and statistical reporting.
• Address HR‑related queries from personnel, including employment and recruitment status inquiries.
• Prepare and submit visa and permit applications in coordination with the United Nations.
• Extract data from HR information systems (HRIS) to support personnel processes and reporting.
• Verify HR‑related claims and benefits for accuracy and alignment with personnel rules.
• Support contract monitoring, renewals, within‑grade increments and preparation of Personnel Action Forms.
• Maintain attendance registers, leave records, DSA forms and ensure personnel files are up‑to‑date.
• Collect and maintain information on training opportunities, schedules, curricula and costs.

Required profile

• Familiarity with UNOPS recruitment policies and procedures.
• Ability to handle visa and permit application processes.
• Strong attention to detail for contract administration and data management.
• Experience responding to HR queries and providing timely support.

Required skills

• Proficiency with HR information systems (HRIS) for data extraction and reporting.