Personal Assistant to Chief Executive Officer

About the role

We are seeking a highly organized Personal Assistant to support our Chief Executive Officer. The role involves managing the CEO’s schedule, communications, and travel while ensuring confidentiality and efficiency across all interactions with internal and external stakeholders.

Key responsibilities

• Manage and prioritize the CEO’s calendar, appointments, and meetings.
• Coordinate internal and external meetings, preparing agendas and pre‑read materials.
• Draft, review, and respond to emails and correspondence on behalf of the CEO.
• Maintain organized physical and digital filing systems for confidential documents.
• Prepare presentations, reports, and briefing documents for leadership meetings.
• Arrange travel, visa processing, and expense reimbursements.
• Record and circulate meeting minutes and follow up on action items.
• Assist in organizing strategic meetings, board sessions, and leadership off‑sites.
• Liaise with departments for data, reports, and updates as requested by the CEO.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate with heads of departments to streamline information flow.
• Handle sensitive information with the highest level of discretion.
• Represent the CEO professionally in interactions when required.
• Undertake any additional tasks assigned by management.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Previous experience in a high‑level administrative or personal assistant role.
• Excellent verbal and written communication skills.
• Strong multitasking ability and attention to detail.

Required skills

• Proficiency with Microsoft Office Suite.
• Microsoft Word.
• Microsoft Excel.
• Microsoft PowerPoint.