Procurement Executive

About the role

The Procurement Executive will manage end‑to‑end procurement activities, ensuring timely acquisition of goods and services while maintaining compliance with company policies and cost‑optimization goals. This role involves strong vendor management, negotiation, contract coordination, and stakeholder engagement.

Key responsibilities

• Receive, review, and process purchase requisitions in line with approved policies.
• Source and evaluate vendors to secure competitive pricing, quality, and timely delivery.
• Prepare and issue RFQs, RFPs, and RFIs as needed.
• Obtain, compare, and evaluate supplier quotations to achieve best value.
• Negotiate pricing, payment terms, delivery schedules, warranties, and service agreements.
• Prepare purchase orders and ensure compliance with the authorization matrix.
• Coordinate with vendors and internal stakeholders for timely delivery of goods and services.
• Maintain and update supplier databases and approved vendor records.
• Conduct supplier performance evaluations and recommend improvements.
• Work with Legal for contract reviews, drafting, execution, and SLA management.
• Ensure procurement activities comply with policies, regulations, and audit standards.
• Maintain complete procurement documentation, including quotations, analyses, PO’s, contracts, invoices, and correspondence.
• Monitor budgets, spending trends, and identify cost‑saving opportunities.
• Collaborate with Finance for invoice verification, payment processing, vendor reconciliations, and reporting.
• Prepare periodic procurement, vendor performance, and savings reports.
• Support internal and external audits with accurate records.

Required profile

• Proven experience in managing procurement processes from requisition to payment.
• Strong vendor management, negotiation, and contract coordination capabilities.
• Ability to work collaboratively with legal, finance, and operational teams.
• Attention to detail and commitment to compliance and audit standards.

Required skills