Administrative Assistant – Remote Support

About the role

We are looking for a highly organized Administrative Assistant to provide day‑to‑day operational support for our remote team. The role involves managing schedules, handling correspondence, and ensuring that all administrative processes run smoothly.

Key responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedule meetings, and arrange appointments.
• Organise and maintain digital files, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries promptly and professionally.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and accurate record‑keeping.
• Track deadlines, tasks, and follow‑ups to ensure timely completion.
• Facilitate communication between internal teams and external contacts.
• Support travel arrangements, expense reporting, and invoice processing when required.
• Maintain confidentiality of company information and identify administrative improvements.

Required profile

• Previous experience in an administrative, office or coordination role.
• Strong organisational, time‑management and attention‑to‑detail abilities.
• Ability to work independently and as part of a remote team.
• Professional, proactive, and dependable attitude.
• Reliable internet connection and suitable remote‑work setup.
• Fluent English for communication with clients and managers.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Comfortable using email, calendars, spreadsheets, and document‑management tools.