Administrative Coordinator – Remote

About the role

We are looking for a proactive Administrative Coordinator to keep our daily operations running smoothly. The role is fully remote and requires a detail‑oriented professional who can juggle multiple priorities while supporting internal teams.

Key responsibilities

• Coordinate daily administrative activities and support overall business operations.
• Manage calendars, meetings, appointments, and schedules for multiple stakeholders.
• Facilitate communication and information flow between internal teams and external contacts.
• Organise and maintain digital files, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow‑ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal processes.
• Handle routine emails, requests, and inquiries, directing them to the appropriate person or team.
• Support invoice processing, expense tracking, purchase requests, and related administrative tasks.

Required profile

• Excellent verbal and written communication skills.
• Strong organisational and coordination abilities with high attention to detail.
• Effective time‑management and ability to prioritise multiple tasks.
• Problem‑solving mindset with a proactive, independent work style.
• Professional and discreet handling of confidential information.
• Reliable internet connection and a suitable remote‑work setup.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Experience using calendars, spreadsheets, and project‑management tools.
• Familiarity with digital communication platforms.