Admin Assistant

About the role

Ipas Pakistan, an international non‑governmental organization focused on improving maternal health, is looking for a competent Admin Assistant to join its head office in Islamabad. The role provides comprehensive administrative, logistical and office support to ensure smooth daily operations.

Key responsibilities

• Maintain a clean, safe, and functional office environment, coordinate routine maintenance, and manage office supplies.
• Support correspondence, courier services, document distribution, and organize meetings, workshops and office events.
• Coordinate local transportation, travel logistics, vehicle scheduling, and manage shipment and receipt of office materials.
• Assist the Procurement and Administration Officer with quotations, vendor follow‑up, and maintain procurement and supplier records.
• Maintain inventory and asset records, conduct periodic physical verification, and ensure proper documentation of goods and services.
• Supervise cleaning and kitchen staff to uphold a well‑organized working environment.

Required profile

• Strong organizational skills with high attention to detail.
• Customer‑service orientation and ability to manage multiple priorities.
• Experience in office administration, logistics coordination, and vendor management.
• Ability to follow Ipas policies, procedures and financial controls.

Required skills

What we offer

• Opportunity to contribute to a mission‑driven organization improving health outcomes.
• Professional development within an international NGO environment.