Admin Assistant

About the role

Ipas Pakistan is seeking a competent Admin Assistant to support the smooth operation of its Islamabad head office. The role involves providing comprehensive administrative, logistical and office support while ensuring compliance with organisational policies.

Key responsibilities

• Maintain a clean, safe and functional office environment, coordinating routine maintenance and repairs.
• Manage office supplies, filing systems (electronic and hard copy) and support correspondence, courier services and document distribution.
• Organise meetings, workshops and events, handling room bookings and meeting‑room setup.
• Coordinate local transportation, travel logistics, hotel bookings and airport transfers for staff, consultants and visitors.
• Oversee shipment, receipt and distribution of office materials and program supplies.
• Assist the Procurement and Administration Officer with quotations, vendor follow‑up and procurement documentation.
• Maintain procurement files, vendor records and verify receipt of goods and services.
• Track office inventory and assets, conduct periodic physical verification and update asset registers.
• Supervise cleaning and kitchen staff to ensure a well‑organized working environment.

Required profile

• Strong organisational skills with high attention to detail.
• Customer‑service orientation and ability to manage multiple priorities.
• Experience in office administration, logistics coordination or procurement support.
• Ability to follow policies, procedures and financial controls.
• Effective communication skills and capability to supervise support staff.

Required skills