Admin Executive

About the role

An Admin Executive is needed to manage office facilities, coordinate the company fleet and support day-to-day administration. The role covers maintenance of office equipment, scheduling company vans for sales visits and deliveries, handling customer cheque collections, and coordinating vendors and staff.

Key responsibilities

• Maintain office facilities, including ACs, electrical systems, plumbing, generators and meeting rooms
• Coordinate and schedule company vans for sales visits, deliveries and pick-and-drop needs
• Collect cheques from customers and ensure timely handover to Finance with proper documentation
• Maintain vehicle logbooks, fuel consumption and fleet maintenance records
• Initiate SAP purchase requisitions for services and non-stock items, obtain and evaluate vendor quotations, and monitor vendor performance
• Verify service completion, coordinate vendor billing with the Store and track licence, permit and insurance renewals
• Coordinate daily activities of drivers, security and office support staff
• Facilitate employee onboarding arrangements such as seating, ID cards and stationery with HR
• Maintain administrative records, contracts, courier logs and SAP asset registers, and arrange staff travel and company events within budget

Required profile

• B.Com or BBA (completed or in progress)
• 4-5 years of relevant experience in administration
• Basic understanding of HVAC, generators, electrical and plumbing systems
• Knowledge of fleet management, vendor coordination and procurement procedures

Required skills

• Working knowledge of SAP purchase requisition processes and administrative SOPs
• Proficiency in MS Office (Excel, Word and Outlook)
• Planning, coordination, negotiation and follow-up skills
• Communication, problem-solving and record-management skills