Admin Executive – Office Operations & Coordination

About the role

We are looking for an experienced Admin Executive to support day‑to‑day office operations at our wholesale food business in Islamabad. The role involves coordinating with logistics, procurement and inventory teams, handling administrative tasks and basic bookkeeping.

Key responsibilities

• Manage office administration including document filing, correspondence, record keeping and office supplies procurement.
• Coordinate schedules, meetings and travel arrangements for management and visiting partners.
• Support procurement and inventory teams by preparing purchase requests, tracking deliveries and maintaining vendor records.
• Process invoices, assist with basic bookkeeping and liaise with finance for expense reconciliations.
• Receive and direct incoming mail and visitors; handle customer and supplier enquiries.
• Maintain accurate databases and prepare operational reports and summaries for management.
• Ensure compliance with company policies regarding documentation and safety.

Required profile

• 3+ years proven administrative experience in an office, wholesale or warehouse environment.
• BA/BSc in Business Administration, Commerce or related field, or equivalent experience.
• 2‑3 years experience in wholesale, logistics or retail operations (preferred).
• Strong written and verbal communication skills in English and Urdu.
• Attention to detail, confidentiality and strong organizational skills.

Required skills

• Proficiency with MS Office (Word, Excel, Outlook).
• Ability to maintain spreadsheets and simple databases.
• Basic bookkeeping or accounts support experience.

What we offer

• Full‑time, morning shift position in a dynamic wholesale food environment.