Administration Compliance Specialist

About the role

Haleon is looking for an Administration Compliance Specialist for its Jamshoro site. The role acts as the compliance, safety and governance expert for all administrative functions, ensuring adherence to Haleon policies, SOPs, EHS standards, statutory requirements and quality systems across facilities, housekeeping, transportation, the time office and general services.

Key responsibilities

• Monitor compliance with Haleon policies, SOPs and statutory requirements across admin functions, and maintain an audit-ready environment through documentation control, record accuracy and timely reporting.
• Conduct periodic compliance checks, gap assessments and risk evaluations, and support internal and external audits with evidence, responses and corrective actions.
• Ensure vendor compliance with contractual terms, SLAs, safety standards and labour laws, and oversee 3P contract compliance in close collaboration with site business owners.
• Oversee attendance processes, biometric systems and time-tracker controls, validate overtime, shift rosters, leave records and contractor attendance, and submit attendance data accurately and on time to HR and Payroll.
• Track AMC renewals, service schedules and vendor performance, and keep compliance logs for pest control, HVAC, water testing, waste management and other facility services.
• Monitor housekeeping standards, conduct routine inspections and hygiene audits, and ensure cleaning chemicals, tools and machines meet safety requirements.
• Track manpower deployment, contractor compliance, and the compliance of pool cars, staff transport and logistics vehicles, including route planning, fuel consumption, driver rosters and vehicle documents.
• Maintain fleet logs, GPS reports and preventive maintenance schedules, and track asset inventories and facility upgrades.
• Prepare monthly compliance reports for Site Admin leadership, identify process gaps and recommend improvements, and support the digitalisation of admin processes.
• Ensure Admin, Facility and contractor teams complete compliance training, periodic reviews, refresher courses and SOP sign-offs, and maintain training records.

Required profile

• 4-6 years of experience in IR, administration, compliance or facility governance roles.
• FMCG, pharma or manufacturing experience preferred.
• Familiarity with ISO standards, EHS compliance and audit processes is an advantage.
• Hands-on experience with SAP Ariba, time management systems such as TimeTrax, and advanced Microsoft Office for reporting and documentation.