Administration Manager

About the role

The Administration Manager will oversee all office operations, act as the primary liaison with building management, and support HR functions. This role ensures a smooth, well‑maintained workplace while coordinating events, vendor relationships, and employee onboarding.

Key responsibilities

• Serve as the main contact for building/landlord matters, including lease renewals and rent negotiations.
• Manage office relocation projects: source new locations, shortlist options, and prepare proposals for senior approval.
• Oversee office expenses, petty cash, and administrative budgets with accurate bookkeeping.
• Coordinate equipment, furniture, and workstation setup for new hires.
• Supervise support staff (office boys, drivers, security, maintenance), monitoring attendance and discipline.
• Maintain pantry supplies and ensure the office is clean, safe, and secure.
• Handle logistics for transportation, travel, meetings, events, and guest arrangements.
• Liaise with vendors for supplies, maintenance, and event services, negotiating pricing and terms.
• Plan monthly team gatherings and two major annual company events.
• Support recruitment by posting jobs, screening resumes, and scheduling interviews.
• Assist with employee onboarding, offboarding, training coordination, and internal communications.
• Provide payroll support, EOBI submissions, and basic tax compliance.

Required profile

• Bachelor's degree in Business Administration, Human Resource Management or a related field.
• At least 5 years of experience in office administration or an admin‑cum‑HR role.
• Proven ability to liaise with landlords, vendors, and senior management.
• Experience handling office relocations or lease negotiations is a plus.
• Basic knowledge of EOBI and payroll‑related tax matters is advantageous.
• Professional HR certification is an added benefit.

Required skills

• Microsoft Office
• Administrative/HR systems