Administration Manager

About the role

The Administration Manager will serve as the primary liaison with building and landlord representatives, oversee office relocations, and ensure smooth day‑to‑day operations of the workplace.

Key responsibilities

• Act as the main point of contact with building/office management, handling lease renewals and rental negotiations.
• Manage office relocations by sourcing and shortlisting new office options and preparing proposals for senior approval.
• Oversee office expenses, petty cash, and administrative budgets, maintaining accurate bookkeeping and records.
• Coordinate equipment and workstation setup for new hires, working closely with HR on start dates.
• Supervise support staff such as office boys, drivers, security, and maintenance personnel, monitoring attendance and discipline.
• Maintain pantry supplies, office cleanliness, safety, and security.
• Respond promptly to requests from HQ, the General Manager, and colleagues; arrange transportation, travel logistics, and resolve office‑related issues.
• Liaise with vendors, negotiate pricing and terms for supplies, maintenance, and event services.
• Plan monthly team gatherings and coordinate two major annual company events.

Required profile

• Bachelor's degree in Business Administration or a related field.
• At least 5 years of experience in office administration, facilities, or office management.
• Comfortable interacting directly with landlords, vendors, and senior management.
• Experience with office relocation or lease negotiations is a plus.
• Event planning or coordination experience is a plus.

Required skills

• Strong organizational and time‑management abilities.
• Excellent verbal and written communication.
• Negotiation skills for rental terms, vendor contracts, and event bookings.
• Prompt responsiveness and issue‑resolution.
• Bookkeeping and numeracy for tracking expenses and petty cash.
• Proficiency in Microsoft Office and general administrative systems.