Assistant Manager – Administration & Facilities

About the role

PakWheels is seeking a proactive Assistant Manager to oversee daily administration and facilities operations at its Head Office and ensure consistent standards across regional offices. The role involves supervising support staff, coordinating vendors, and delivering structured reports to management.

Key responsibilities

• Manage office administration, utilities, seating, meeting rooms and overall upkeep, ensuring a clean and safe workplace.
• Plan preventive maintenance and coordinate repairs for HVAC, generators, electrical and plumbing systems.
• Supervise office boys, cleaners, janitors and café/pantry staff, handling rosters, attendance and performance.
• Oversee housekeeping, pantry hygiene, supplies, pest control, waste disposal and deep cleaning.
• Coordinate vendors, procurement, quotations, service contracts and inventory within approved budgets.
• Develop and implement SOPs, checklists and health, safety, security and visitor‑management procedures.
• Standardise facility practices across regional offices and conduct audits as needed.
• Maintain logs, registers and scorecards, and submit daily and monthly reports to management.

Required profile

• Bachelor’s degree in Business Administration, Public Administration, Facility Management, Hospitality or related field (Master’s a plus).
• 4–6 years of relevant administration/facilities experience, including at least 2 years supervising support staff.
• Experience in a corporate or multi‑location organisation with hands‑on vendor and maintenance exposure.

Required skills

• Good working knowledge of Excel/Google Sheets.
• Proficiency with MS Office/Google Workspace.