Executive Assistant – AI & Business Operations

About the role

We are a fast‑moving startup seeking an Executive Assistant to support the CEO. The role is fully remote and combines traditional executive support with practical AI‑driven workflow automation across HR, finance, IT and marketing.

Key responsibilities

• Translate the CEO’s priorities into actionable plans with owners, deadlines and follow‑up.
• Maintain an overview of ongoing initiatives, flag dependencies, delays or decisions early.
• Coordinate work across the startup team, external partners and service providers.
• Prepare concise research, meeting briefs, comparisons and recommendations.
• Support HR, finance, marketing and IT operations through recruitment coordination, invoice handling, asset management and IT requests.
• Organise and improve the use of Microsoft 365 tools, connect them with AI skills and maintain confidentiality.
• Create, adapt and maintain reusable AI skills and workflows, checking outputs for accuracy.

Required profile

• Experience in executive assistance, business operations or project coordination with substantial ownership.
• Working understanding of HR, finance, IT and marketing processes.
• Strong prioritisation, follow‑through and ability to manage multiple workstreams without constant reminders.
• Resilience and adaptability in a startup environment, maintaining quality under pressure.
• Clear written and verbal communication in English and sound judgement about confidentiality.

Required skills

• Microsoft 365 suite – Outlook, Teams, SharePoint, OneDrive, Excel, Word, PowerPoint.
• Advanced Excel for operational overviews and reporting.
• Power Automate, Microsoft Copilot and Copilot Studio for building automations and AI assistants.
• Practical experience creating or configuring reusable AI skills and workflows.

What we offer

• Close collaboration with the CEO and visibility across the startup.
• Meaningful ownership of operational work and process improvements.
• Broad role combining executive support, team coordination and practical AI use.
• Fully remote working arrangement with monthly compensation in USD.