Assistant Manager Administration

About the role

The Assistant Manager Administration supports the smooth operation of office and facility functions, ensuring efficient day‑to‑day management, vendor coordination, compliance, and upkeep of the organization’s infrastructure. The role works closely with senior management to enhance operational efficiency across multiple administrative domains.

Key responsibilities

• Supervise daily administrative activities, staff productivity and discipline, and implement improved office procedures.
• Manage office supplies, procurement, inventory control, petty cash, expense processing and utility bill payments.
• Oversee facilities maintenance, including cleanliness, safety, and systems such as electrical, plumbing, generators, HVAC, filtration, sewerage and fire safety.
• Coordinate building management for security, repairs, and any renovation or relocation projects.
• Administer company transport fleet: vehicle allocation, maintenance, insurance, registration, driver scheduling and travel logistics.
• Identify, negotiate with and monitor vendors for office services, process invoices and ensure timely payments.
• Liaise with telecom providers (Mobilink, Zong, Telenor, Ufone) and manage related contracts.
• Coordinate with government and semi‑government bodies (WAPDA, PTCL, WASA, LDA, SNGPL, EOBI, Social Security, Excise & Taxation) for compliance and regulatory documentation.
• Track and recover outstanding assets or amounts from employees, clients and vendors.
• Support planning and execution of company events, meetings and conferences, handling logistics, venues and catering.
• Maintain an up‑to‑date fixed‑asset register, ensure proper tagging, tracking and physical verification of IT equipment, furniture, vehicles and other assets.

Required profile

Required skills