Assistant Manager – Administration

About the role

The Assistant Manager Administration supports the administration team in ensuring smooth day‑to‑day operations of the institute. This role involves coordinating with multiple departments, conducting inspections, and maintaining accurate records.

Key responsibilities

• Assist in managing daily administrative and operational activities in line with SOPs, policies, and management instructions.
• Coordinate with departments and staff to complete assigned tasks, inspections, and follow‑up actions on time.
• Conduct regular inspections of cleanliness, security, mess, stores, classrooms, offices, hostels and other campus areas, reporting any deficiencies.
• Maintain and update administrative records, reports, checklists, meeting minutes, correspondence and other documentation.
• Follow up on pending administrative matters, repair and maintenance issues, procurement needs and other operational concerns.
• Collaborate with security, housekeeping, mess, store, maintenance and other support functions to ensure smooth daily operations.
• Support the Deputy Administration Manager and Administrator in preparing reports, schedules and administrative updates for management.

Required profile

• Minimum 3 years of relevant administrative experience.
• Bachelor’s degree from an HEC‑recognized university.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint