Committee Coordination & Compliance Officer

About the role

Pakistan Single Window (PSW) is recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA), which is being set up to strengthen Pakistan's agri-trade ecosystem through better regulation, facilitation and modernisation of food safety and trade processes. The Committee Coordination & Compliance Officer supports the Board and committee secretariat with meeting coordination, document circulation and compliance follow-ups, joining NAFSA's foundational team.

Key responsibilities

• Coordinate logistics for Board and committee meetings: venue arrangements, seating, virtual meeting setup, audio-visual support and meeting packs.
• Arrange timely printing, scanning, binding and secure circulation of meeting notices and papers in line with confidentiality requirements.
• Maintain contact lists, distribution lists and correspondence logs for Board and committee members, with controlled access.
• Support action trackers and follow-up communications, requesting progress updates and keeping evidence records.
• Keep agendas, papers, minutes, resolutions, attendance records and correspondence filed and archived physically and digitally, with indexing and version control.
• Maintain dispatch and receipt records such as email logs and delivery confirmations.
• Retrieve governance records for management review, audits or statutory reporting as directed by the Assistant Director.
• Provide general administrative support to the Secretariat Office, including scheduling, meeting room bookings and office registers.

Required profile

• Bachelor's degree (minimum 14 years of education) in Business Administration, Public Administration, IT/Office Management or a related discipline.
• At least 2 years of experience in administrative or coordination roles, preferably in a secretariat, governance or senior office support setting.

Required skills

• Proficiency in office productivity tools.
• Strong coordination and communication skills.