Corporate Office Secretary

About the role

Recruit AI is seeking a dedicated Corporate Office Secretary to support administrative functions and corporate governance activities. The role involves managing calendars, preparing documents, arranging travel, and ensuring compliance with regulatory requirements while maintaining confidentiality.

Key responsibilities

• Manage and organize calendars to schedule meetings, appointments, and corporate events efficiently.
• Prepare, proofread, and format corporate documents in line with company standards and regulatory requirements.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Support board meetings by preparing materials, taking minutes, and documenting outcomes.
• Maintain and update statutory records to ensure legal and regulatory compliance.
• Handle confidential information with discretion and uphold data security.
• Liaise with internal departments and external stakeholders to facilitate smooth communication.
• Monitor regulatory deadlines and assist in the preparation of required filings and reports.
• Organize and maintain office files and records for quick access.
• Perform ad‑hoc administrative tasks as needed.

Required profile

• Minimum of 2 years of experience in an office secretary or similar administrative role.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.
• Professional demeanor and ability to handle sensitive information confidentially.
• Proactive and adaptable to a dynamic office environment.

Required skills

• Calendar management
• Document preparation and proofreading
• Travel coordination
• Board meeting support and minute taking
• Statutory record maintenance
• Confidential data handling