Document Controller

About the role

The Document Controller will manage, organize, and maintain both physical and electronic records for the Authority. The role ensures that all official documents are securely stored, easily retrievable, and compliant with government and internal policies.

Key responsibilities

• Maintain and operate physical and electronic document management systems.
• File, index, classify, scan, and archive official records and correspondence.
• Control versioning of policies, contracts, project documents, and reports.
• Track incoming and outgoing documents, updating registers and logs.
• Ensure confidentiality and security of sensitive information.
• Coordinate with departments for timely submission, review, approval, and circulation of documents.
• Support procurement, HR, finance, legal, and project documentation needs.
• Prepare document control procedures, templates, and numbering systems.
• Provide documents for audits, inspections, and internal reviews.
• Maintain backup and digital storage, monitor workflows, and follow up on pending approvals.

Required profile

• Bachelor’s degree in Business Administration, Management, Library Sciences, Information Management, Computer Science, or a related field from an HEC‑recognized institution.
• 2–4 years of experience in document control, records management, administration, or office coordination.
• Experience in government, public sector, development, or technology organizations is preferred.
• Strong attention to detail, organizational skills, and ability to handle confidential information.

Required skills

• Proficiency in MS Office Suite (Word, Excel).
• Experience with SharePoint or other document management systems.