Executive Workplace

About the role

The Executive Workplace role supports the smooth and efficient functioning of workplace and administrative services at the Head Office. Responsibilities include managing stationery, kitchen and janitorial supplies, vendor coordination, pool‑car services, office events and related processes while ensuring timely service delivery and accurate record keeping.

Key responsibilities

• Maintain the Workplace Information System for stationery and coordinate with relevant departments.
• Process monthly and quarterly kitchen and janitorial supply requirements and keep accurate records.
• Verify and process vendor invoices against approved BOQs, SLAs and purchase orders.
• Prepare and submit purchase authorization forms (PAFs) to Finance after obtaining necessary approvals.
• Place stationery orders with approved vendors, follow up on deliveries and ensure proper receipt documentation.
• Manage pool‑car requests, allocate vehicles and coordinate with drivers and end users.
• Organise office events, in‑house meetings and other workplace activities.
• Coordinate with the cafeteria vendor on menu planning, approve weekly menus and monitor food quality.
• Ensure timely resolution of workplace and administrative service requests by liaising with internal stakeholders and external vendors.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field; MBA preferred.
• Minimum two years of relevant experience, preferably in micro‑finance or banking.
• Strong coordination, communication and interpersonal abilities.
• Proficiency in MS Office and administrative/workplace management systems.
• Excellent vendor management and follow‑up capabilities.
• Ability to handle multiple tasks, maintain accurate records and work within defined timelines and SOPs.

Required skills

• MS Office
• Administrative/workplace management systems