Executive Assistant to Director (Full‑Time, Karachi)

About the role

We are seeking a highly organized Executive Assistant to support our Director in Karachi. The role involves managing day‑to‑day administrative tasks, coordinating with internal and external stakeholders, and ensuring smooth business operations.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Screen calls, emails, and correspondence, providing timely responses and follow‑ups.
• Prepare reports, presentations, business documents, and meeting minutes.
• Coordinate with internal departments, clients, vendors, and external stakeholders.
• Track action items and ensure timely execution of assigned tasks.
• Handle confidential information with the highest level of professionalism and discretion.
• Organise business records, documentation, and executive files.
• Assist in planning meetings, business events, and executive visits.
• Support the Director in daily operational and administrative activities.
• Facilitate communication between factory and office teams to execute priorities.
• Be available for local travel within Karachi and occasional extended working hours when required.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• 4–6 years of experience as an Executive Assistant, Personal Assistant, or similar executive support role.
• Excellent written and verbal communication skills.
• Strong organisational, multitasking, and time‑management abilities.
• High level of integrity, professionalism, and confidentiality.
• Experience supporting C‑level executives or Directors is preferred.
• Experience in a manufacturing or industrial environment is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Competitive salary (PKR 80,000 – 100,000, based on experience)
• Professional growth and learning opportunities
• Collaborative and professional work environment