Executive Secretary

About the role

Our client, a leading private aviation company in Karachi, is looking for a highly organized and trustworthy Executive Secretary. The role provides comprehensive administrative support to the executive leadership team, ensuring smooth daily operations and confidential handling of sensitive information.

Key responsibilities

• Manage complex executive calendars, schedule meetings across time zones, and prepare agendas and background materials.
• Coordinate domestic and international travel, including visas, accommodations, transportation, and detailed itineraries.
• Draft, edit, and proofread high‑level correspondence, memos, presentations, and company announcements.
• Maintain secure physical and digital filing systems, prepare meeting minutes, track action items, and follow up with department heads.
• Serve as the primary liaison between executives, department heads, external partners, and high‑net‑worth clients, handling calls, emails, and visitor requests.
• Support special projects and cross‑functional initiatives across human capital, finance, and operations as needed.

Required profile

• Bachelor’s degree in Business Administration, Communications, English Literature, or a related field.
• 4‑6+ years of experience supporting C‑Suite or senior executives in corporate, aviation, hospitality, or multinational environments.
• Exceptional verbal and written English communication skills with polished email etiquette.
• Demonstrated absolute discretion and proactive anticipation of executive needs.

Required skills

• Advanced proficiency in Microsoft Word
• Advanced proficiency in Microsoft Excel
• Advanced proficiency in Microsoft PowerPoint
• Advanced proficiency in Microsoft Outlook