Executive Workplace – Office Operations Manager

About the role

The Executive Workplace role is responsible for ensuring smooth workplace operations and efficient administrative support across the organisation. You will manage office supplies, vendor coordination, facilities, and administrative processes to create a productive environment for all employees.

Key responsibilities

• Maintain the Workplace Information System for all stationery requirements and coordinate with departments.
• Manage monthly and quarterly kitchen and janitorial supplies for the Head Office, keeping accurate inventory records.
• Verify and process vendor invoices in line with BOQ, SLA, and PO requirements and prepare PAFs for finance approval.
• Process printed stationery orders for Business Banking, Bank Operations and other departments, ensuring timely delivery.
• Coordinate with vendors to ensure on‑time delivery, and process Goods Receipt Notes and delivery challans according to SOPs.
• Handle all pool‑car service requests, including vehicle assignment and driver coordination.
• Organise office events, internal meetings and workplace activities.
• Liaise with café vendors for weekly menu approvals and monitor food quality and service standards.
• Maintain effective coordination with internal and external stakeholders to ensure seamless workplace administration.

Required profile

• Bachelor’s degree from a reputable institution; MBA preferred.
• Minimum 2+ years of relevant experience, preferably in the micro‑finance sector.
• Experience in administration, workplace management, facilities coordination or related functions.
• Proven experience managing vendors, office supplies and administrative operations.

Required skills

• Strong coordination and stakeholder‑management abilities.
• Excellent communication and interpersonal skills.
• Highly organised with the ability to multitask in a fast‑paced environment.
• Good understanding of administrative processes and workplace operations.