Executive Assistant

About the role

The Executive Assistant will provide high‑level confidential administrative support to the technology executive leadership team at Fatima Group. This role ensures seamless coordination, effective communication across departments, and meticulous follow‑up on all commitments.

Key responsibilities

• Prepare, design and schedule meetings, prioritising appointments for the leadership team.
• Draft emails, meeting notes, action items and follow‑ups.
• Organise departmental documents while maintaining confidentiality.
• Manage payments, advances and travel logistics.
• Generate IT department purchase requisitions and track delivery with Finance/Supply Chain.
• Assist leaders in preparing presentations.
• Coordinate deadlines for group‑level activities, surveys, appraisals and other initiatives.
• Facilitate smooth upward and downward communication across the organisation.

Required profile

• Bachelor’s degree.
• Strong understanding of technology, administration and stakeholder management.
• Self‑driven, highly organised and able to close loops.
• Extreme sense of confidentiality, ethics and time management.
• Attention to detail and ability to work under pressure.
• Business acumen to grasp organisational priorities.
• Excellent written and verbal English communication.

Required skills

• Expert user of Microsoft Office.
• Proficiency with AI tools such as ChatGPT and Gemini.
• Experience with collaboration platforms: Microsoft Teams, SharePoint and Zoom.