Executive Assistant to CEO

About the role

The Executive Assistant to the CEO at Vector Vision provides high‑level administrative support to ensure the CEO’s day runs smoothly. This role combines calendar management, document preparation, and coordination of meetings with oversight of a sizable support team.

Key responsibilities

• Manage and maintain the CEO’s calendar, schedule appointments, meetings and travel arrangements.
• Prepare, edit and proofread business documents, reports, presentations and correspondence.
• Coordinate internal and external meetings, handling logistics, agendas and follow‑up communications.
• Organise and update electronic and physical filing systems, ensuring accurate imaging and digitisation of documents.
• Assist with billing, collections and payroll activities to support financial accuracy.
• Facilitate communication between the CEO, staff and external stakeholders.
• Plan and execute corporate events and executive engagements.
• Supervise, train and guide a team of 50 individuals, delegating tasks and monitoring progress.

Required profile

• Strong organisational abilities with attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with professionalism.
• Leadership experience managing a large support team.

Required skills

• Proficiency with Microsoft Office Suite.
• Proficiency with Google Calendar.