Executive Assistant to CEO

About the role

We are looking for an experienced Executive Assistant to support the CEO of TopBoffin, a UK‑based outsourcing firm. The role is high‑trust, managing the CEO’s schedule, priorities and communications so the leader can focus on strategic growth.

Key responsibilities

• Own and manage the CEO’s daily calendar, coordinating meetings across UK and Pakistan time zones.
• Prepare agendas, take notes, and follow up on action items from meetings.
• Act as the primary liaison between the CEO, internal teams, clients, partners and vendors.
• Track key actions, ensure timely follow‑through and communicate updates on the CEO’s behalf.
• Manage documents, reports, presentations and confidential records.
• Assist with travel planning, research and meeting preparation.
• Support internal projects, task tracking, reminders and priority management across HR, Finance, Sales and Marketing.
• Maintain organised office records, shared folders and day‑to‑day administrative tasks.

Required profile

• Proven experience as a full‑time Personal or Executive Assistant supporting senior leadership.
• Excellent spoken and written English.
• Highly organised, reliable and detail‑oriented.
• Comfortable working in a fast‑paced, founder‑led environment.
• High level of discretion and professionalism.

Required skills

• Google Workspace (Docs, Sheets, Slides, Drive).
• Calendar management tools.
• Slack.
• Task management tools.