Executive Assistant to Chief Executive Officer

About the role

The Executive Assistant to the CEO acts as the right hand of the chief executive, safeguarding the CEO’s time and ensuring that priorities are managed efficiently. This role requires rapid, discreet, and detail‑oriented support across multiple companies, projects, and communication channels.

Key responsibilities

• Manage the CEO’s daily, weekly and monthly calendar, schedule meetings, calls and internal reviews, and protect deep‑work time.
• Monitor and organise emails, WhatsApp, LinkedIn and other communication channels, prioritise messages and draft professional replies.
• Track commitments, follow up with internal teams, partners, vendors and clients, and maintain a clear list of pending tasks and deadlines.
• Prepare briefs for meetings, take notes, convert discussions into action items, assign owners and follow up on execution.
• Maintain the CEO’s master task list, organise tasks by priority, urgency, company and department, and remind the CEO of critical decisions.
• Collect updates from department heads, coordinate across sales, operations, finance, HR, marketing, tech and leadership, and prepare basic reports.
• Research companies, competitors, tools and opportunities, and produce concise summaries and comparison sheets.
• Assist with travel bookings, appointments, document organisation and coordination with drivers, vendors, accountants, lawyers and other service providers.

Required profile

• Fast, discreet and highly detail‑oriented.
• Ability to handle multiple projects, companies and communication streams simultaneously.
• Strong organisational skills and a proactive approach to follow‑up.
• Excellent written communication and the capacity to draft professional messages.
• Capacity to protect the CEO’s time and prioritize tasks effectively.

Required skills